Board Members are encouraged to occupy not more than one service position at each OA service level. The Board shall review all ASDI contractual commitments prior to their execution. Board members shall attend ASDI and Board meetings. Board Members having three (3) unexcused ASDI and/or Board meeting absences within a twelve (12) month period are subject to recall. Board members shall attend and participate in ASDI functions. Shall maintain a file of position duties; such file shall be forwarded to the next elected replacement.

 
A.           Chair

• Chair ASDI and Board meetings.

• Serve as a World Service Delegate and Region III Representative;

• Appoint committee chairs to conduct ASDI business;

• Serve as ex officio member of all ASDI committees;

• Register with the Arizona Corporation Commission as the statutory agent for Arizona Serenity In The Desert, Inc. ASDI, Inc.;

• Assure that all annual reports, including those that may be due to the Arizona Corporation Commission, the State of Arizona, and the Internal Revenue Service, are filed accurately and on a timely basis.

 
B.           Vice Chair

• Assume duties of the chair in the absence of the chair.

• Assure representative and delegate travel and hotel reservations are made in a timely manner.

• Maintain a calendar of OA events.

 
C.           Treasurer

• Accurately record and report receipts and disbursements of all ASDI funds.

• Disburse funds only upon approved written request or presentation of a receipt for an authorized expense.

• Disburse funds for representative and delegate traveling expenses.

• Prepare monthly financial reports, with current expenses and fund balances that fairly and accurately reflect ASDI's financial condition.

• Maintain a prudent reserve fund.

• Disburse available funds in excess of the prudent reserve and expected current expense to Overeaters Anonymous, Inc. and Region Ill of Overeaters Anonymous, Inc.

• Prepare and present the annual budget prior to the ASDI Annual meeting.
• Seek and request travel funding from Region III and WSO.

 
D.           Recording Secretary

• Record and report the minutes of ASDI and ASDI Board meetings.

• Present for approval the unapproved minutes of previous ASDI meetings and ASDI Board meetings at each regularly scheduled ASDI meeting.

• Submit copies of the approved minutes to the Communications Secretary for disbursal by mail or through the E-care to all interested members.

• Shall maintain a file of minutes of past meetings.
  
  
  

 E.           Communication Secretary

• Distribute copies of the approved minutes to all ASDI groups and individual members by mail and/or e-mail. Minutes also to be sent to the Region Ill Trustee.

• Coordinate with the Meeting List Update Chair to maintain a current group registration with the OA World Service Office.

• Disburse the newsletter and all pertinent information regarding upcoming events to all ASDI groups and interested members by mail or e-mail.

• Disseminate information on ASDI activities with other Region III intergroups and WSO for publication in Lifeline and other OA publications..

 F.            World Service Delegates and Region III Representatives

Elected members will serve as delegates to the World Service Business Conference (WSBC) and representatives to the Region III assemblies.

World Service Delegates and Region Representatives represent ASDI, at the annual World Service Business Conference (WSBC), and Region III assemblies, sharing their experience with other delegates and representatives. The WSBC and regional assemblies represent the collective conscience of OA and that of our region on business and policy matters.  Delegates and representatives are chosen on the basis of judgment, experience, stability, abstinence, willingness and faithful adherence to the principles of the OA Program of Recovery. Each delegate and representative is expected to participate in discussions and deliberations to arrive at an informed group conscious for the welfare of our Fellowship.

WSBC delegates shall attend the annual World Service Business Conference and participate in committee work in accordance with WSBC procedures. Delegate responsibilities may include committee service throughout their term of office until the next WSBC.

ASDI World Service Delegates and Regional Representatives are an integral part  of our service organization. As such, each delegate, representative and alternate is encouraged to actively participate and assume a leadership role.